Fyle Logo

Plans:

 

Standard, Business and Enterprise

Third party integration:

 

Google, Slack, Office 365, QuickBooks, NetSuite & Sage

Automated data extraction:

 

Yes

Employee access delegation:

 

Yes

Editorial Rating

Fyle Logo

Editorial Rating

Fyle Review

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Plans:

 

Standard, Business and Enterprise

Third party integration:

 

Google, Slack, Office 365, QuickBooks, NetSuite & Sage

Automated data extraction:

 

Yes

Employee access delegation:

 

Yes

Mobile app:

 

iOS, Android

GDPR compliance:

 

Yes

Fyle Logo

Editorial Rating

As an enterprise, you will have to entrust some of your employees with considerable funds, most of which will go under the representation costs category. While this is a completely natural operational expense, it’s easy to imagine how it could be abused without a reliable employee expense management system.

We’ve looked into one modern solution that enhances companies’ control over employees’ spending in a friendly manner. Our Fyle review will discuss its key features and pricing, and show how well this particular expense management software fares against its alternatives.

What Is Fyle?

The simplest way to describe Fyle would be to say that it’s an international digital transaction platform specializing in business expense reporting and management. The AI-powered software provides a convenient alternative to the time-consuming and complicated manual practices from the past.

But what sets Fyle apart from its competitors? Let’s look beyond the definition and the company’s self-promotion.

Fyle Overview

The Fyle app was founded in 2016 by Yashwanth Madhusudan and Siva Narayana. “Born out of personal frustration,” this automated expense management platform aims to help enterprises of all sizes and industries. It allows administrators to track employees’ use of business financial resources, with cross-checks and controls to mitigate fraud and errors.

While primarily oriented toward businesses, the features Fyle offers to individual users are not to be neglected either. Employees praise the easy one-click expense reporting system nested inside everyday apps like Gmail, Outlook, and Slack.

Now, let’s see how the platform works.

How to Use Fyle

Fyle fully focuses on the simplicity of the data entry and reporting process. You can scan receipts, paste them to the dashboard, or even your Slack conversation, and the recipient can turn them into a new Fyle expense with just a couple of mouse clicks.

Fyle Dashboard - Individual

 

If you are receiving receipts via your Google apps or getting them via your Gmail, you can further automate the process by installing an extension. But Fyle is not Gmail (or Google) exclusive. You can just as easily go through this process on your Outlook account. And since the platform supports both iOS and Android, a Fyle download for one’s mobile devices is a logical step.

The software heavily relies on AI technology to extract all the necessary data, notice potential errors, and provide a much higher level of expense management accuracy.

Furthermore, the platform has a separate corporate dashboard to streamline administrators’ work. The dedicated interface presents an overview of the company’s spending patterns, pending tasks, and entries’ status.

Fyle Dashboard - Organisation

 

Key features

Fyle’s tools and features are there to make your job of tracking billables and non-reimbursable expenses into something completely effortless. Some of the most useful features include:

  • Expenses
  • Cards
  • Approvals
  • Compliance
  • Payments
  • Analytics

Managing expenses is made easy through receipt scanning, mileage tracking, as well as advanced per diem for multiple rates and currencies. There’s even a split expenses category that makes tracking of representation costs more accurate.

Card spending visibility is definitely one of the strongest features of the Fyle platform. Under the Cards tab, you have separate sections for Corporate Cards and Personal Cards. This combined with automatic card expense reconciliation, makes reporting much easier to manage.

From the perspective of a manager, the pre-spend approvals for trips are a massive financial management perk. Of course, it is possible to further automate this through the policy-driven approval system.

Compliances are always a concern when corporate funds are involved, which is why fraud detection and configurable per diem rates can take this up a notch. For companies leading a global (even remote) workforce, adding multiple tax groups is also a huge quality-of-life improvement.

When handling ACH payments, the employee reimbursements go directly from this platform. Also, Fyle is optimized for bulk payments, which saves quite a bit of time.

Analytics

The Fyle analytics are there simply to help you gain superior spending insight. Such an insight would immensely help you with trip planning patterns, including emergency expenses like last-minute bookings and unexpected on-road occurrences.

This tool can even benefit your management abilities, seeing as how they’ll be able to better understand your employee’s preferences (vendor, accommodation, and transportation).

In terms of predictive financial projections, you will get a much higher risk awareness. After all, some of your employees might be more likely to violate policies and spend more than others. Being aware of who these individuals are can already help you out immensely.

While it’s true that, most of the time, you have to deal with different budget types, a platform like Fyle allows you to get a centralized view of all your company spends. This type of insight would greatly benefit every CFO out there.

Settings

The Fyle platform is quite customizable, and in the Advanced Settings tab, you have a chance to enable/disable the majority of processes regarding your reporting and expense-tracking. Mostly, you can manage the approvals and verification system, which is quite handy for a scenario in which you want secondary approvers.

Fyle Settings (Expenses)

 

If your strategic vendor is overseas, you can choose whether you want to go with the default system rate per the spend date or a custom exchange rate. Adding new policies (for requesting a trip) can also help keep track of those duty-bound to travel regularly.

Security

Keep in mind that the security features available on this business expense management system are some of the best in the industry. They include:

  • Role-based access controls
  • Single sign-on
  • Trusted IP restrictions
  • GDPR compliance

These are all there to provide you with ease of mind when your company’s transactions are in question.

Fyle reports

On the Reports card, you have a simplified list of expenses with the date, date of approval, number of expenses, and their size. Here, you can also check the status of the payment (reported, approved, paid, pending, etc.).

Fyle Reports (Approvals)

Still, you can further expand the report to get more info or filter reports according to their status. For instance, you may want to see just those reports currently marked as pending or those sent back. Getting insight into your payment queue might also be crucial for your financial processes.

Fyle - View Report

 

Work process integration

The dashboard is quite handy, and it allows you to fully integrate Fyle with your work processes. Right off the bat, you’re presented with a card containing Fyle Add-ins. Here, you can get the Fyle Chrome extension, as well as download iOS and Android apps for your mobile devices.

The fact that you can even connect your Fyle to a project-oriented IM service like Slack goes to show just how work-oriented this platform really is.

The notification system is quite transparent, and the key cards (My Expenses, Card Transactions, My Reports) are expandable. This means that you can get the basic information you need without having to leave the dashboard.

The integration of Fyle is quite seamlessly achieved by connecting all the receipts, travel data, employee data, and accounting in one place. Receipt upload is integrated with Gmail, Slack, and Office 365, which means that the format won’t be an obstacle.

The platform is also optimized for integration with accounting tools like QuickBooks, NetSuite, and Sage. This makes it easy to work this out even without IT support.

Fyle customer support and resources

Self-help options on this expense tracking software are pretty decent. The FAQ section addresses the majority of potential issues, and the user community is quite active.

The Fyle help center is organized into several categories:

  • Spenders
  • Approvers
  • Finance
  • Admins
  • Pricing
  • Integrations

When it comes to direct support, it mostly depends on the plan.

The standard plan has email and knowledge base support available.
Business and enterprise plans have in-app live chat support.

Moreover, the Business and Enterprise plans have a 24/7 named account manager with direct phone and email communication channels available.

Users of the Enterprise plan also have Customer Advisory Group access to directly address Product and Engineering teams. They also have priority access to new features and deployments.

Fyle Pricing

The reason why Fyle is such a handy expense-management platform is that it provides competitive pricing and plans for every budget and company size. You can go for:

  • Standard – $4.99 per active user/month

The lowest tier is suited for startups with 1-25 employees, less than 30 expense reports, and minimum 5 active users.

  • Business – $8.99 per active user/month

This plan is ideal for businesses with 25-200 employees, more than 50 expense reports per month, and at least 10 active users.

  • Enterprise – Custom pricing

This option is geared toward multi-country enterprises with over 200 employees or more than 250 expense reports per month.

These three bundles also differ in available features. For instance, on top of the Standard’s personal card management and custom employee categories and expense fields, the Business plan offers multi-currency, multi-region with multiple entities setup. And Enterprise provides all the benefits from the lower tiers, plus IP whitelisting of admin accounts.

There are also three things worth taking into consideration when it comes to Fyle pricing:

  • Fyle bills only for active users. This means you can onboard all employees, but you get charged only for those who create at least one expense report а month.
  • Non-profits, educational, and religious institutions get discounts.
  • The cost of using Fyle is billed annually (even though it’s calculated on a monthly basis).

As for the latter, there is also the option of getting charged monthly, but it increases the total Fyle cost. This way, you would end up paying $6.99 (instead of $4.99) for the Standard plan, while the Business tier would come at $11.99 (instead of $8.99).

Fyle App Reviews

Most users mention in their reviews how easy it is to track daily expenses and mileage with Fyle. There’s also a lot of praise regarding the user-friendly interface of the app.

Fyle is also handy for those who travel for work, especially those who often go abroad. This is enabled by the multi-currency feature that the platform supports.

Some professionals report using this app, even if their company is using an alternative like Expensify. Simple typing and camera use are some of the main reasons why so many people find this system so convenient.

Also, seeing as how there’s no free plan (apart from Fyle demo version), the app has a way of financing itself without having to resort to ads. This lack of ads is noticed and appreciated by the users.

One complaint regarding the platform’s dashboard is the fact that there are no categories of expenses displayed. For this, you need to go to the Reports tab. It’s also quite hard to include the mode of payment (cash, card, net banking, etc.) in the reporting system.

Other Fyle reviews complain about technical issues, like the fact that the Android version has no exit button. This means that the only way to exit is to kill the app.

Scanning the receipt can also take a while, which is definitely not a major bug, but it still annoys some users.

Fyle Alternatives

To put the app into perspective, it’s important to compare it to some Fyle competitors and see how well it fares.

Fyle vs Expensify

It’s important to stress out that Expensify is a far more popular online expense management tool. Aside from this and the fact that there are fewer Fyle reviews, most users find that their needs are better met on Expensify. The same goes with the ongoing product support.

And as far as transparency goes (roadmaps, updates, customer support), both expense management solutions show admirable consistency.

In terms of cost, the prices are almost identical for comparable plans. Expensify’s Collect for the Groups plan is $5/month, while its equivalent on Fyle, the Standard plan, is $4.99/month.

Both platforms support a demo version, but Expensify also offers a 1+5 weeks free trial.

Fyle vs Concur

Right off the bat, Fyle is far easier to set up than Concur. Product support, transparency, and customer support also lean heavily in Fyle’s favor.

But the most significant advantage of Fyle is its pricing system. Namely, the cheapest Fyle plan (Standard) costs $4.99 per active user/month. Concur’s equivalent (Automate) is $9/month. Fyle’s most popular plan (Business) costs $8.99, while Concur Insights already has a variable pricing system. This doesn’t necessarily mean that Fyle is a more frugal expense reporting software, but the transparency is definitely a huge argument in its favor.

In the end, both platforms have a demo version but Concur also offers a 30-day free trial for a more hands-on experience.

Key Takeaways

Based on numerous Fyle user reviews and our own experience, we can conclude that the platform is reliable, intuitive, and reasonably priced. What’s more, compared to some of its closest alternatives, it remains a competitive online expense software in every aspect.

The fact that there’s a demo version means that you can check it out for yourself free of charge. Still, even the cost of using a Standard plan for a couple of months (even without the cheaper annual subscription option) is really not that costly, to begin with.

In the long run, Fyle could get your finances in order and help give you a better insight into how your employees are handling company funds.

Pros

  • Supports multiple currencies
  • Intuitive UX
  • Competitive pricing

Cons

  • Slow scanning process
  • No exit button (technical issue)
  • No expense categories displayed on the dashboard
Fyle Logo

Editorial Rating

FAQ

Who owns Fyle?

The company was founded in February 2016 by Yashwanth Madhusudan and Siva Narayanan. Currently, the biggest investors in Fyle are Steadview Capital, Tiger Global, Pravega Ventures, Beenext, and Freshworks.

How much does Fyle cost?

The cost of Fyle depends on the plan and the billing cycle. Paid annually, the Standard plan costs $4.99 a month. And if you choose to pay on a month-to-month basis, the price elevates to $6.99. Business and Enterprise plans are somewhat more expensive. Besides this, Fyle has a great demo account (for Standard and Business plans) that you can try out if you’re still unsure.

How does Fyle work?

Fyle is a platform that makes automated expense management simpler than ever. It uses artificial intelligence to extract data from any kind of receipt. The dashboard is intuitive, mileage tracking is automatic, and the reporting system is detailed and reliable. Almost every Fyle review will confirm that the software is simple, user-friendly, and versatile.